WiCyS 2019 Sponsor Socials
(Diamond and VIP Sponsors)

Date of Socials: Thursday, March 28, 2019

Time: 7:00 pm – 9:00 pm

Deadline to order food from the Wyndham is Monday, February 25, 2019.

Over the course of the entire 2-hour window, expect anywhere from 100-400 visitors. This is just an estimate, as our guests tend to travel from one social to the next throughout the two-hour period.   

Social Layouts.jpg

Hotel Resources

Hotel Contact: Tanya McKee, Director of Convention Services

Email: tmckee@wyndham.com

Phone: 412-560-1754

Finance Fax: 412-594-5130

Wyndham Grand Pittsburgh Exhibitor and Vendor Guidelines

Required forms:  Exhibit Form, AV Costs, Credit Card Authorization

The above packets include the necessary forms for WIFI, Electric, Third-Party AV, Shipping, and for the use of the Loading Dock. If you require electricity to social space, you must also complete a credit card authorization form along with the electricity order form.

Please note that sponsors must submit their orders and method of payment at the same time. If you are using a third-party decorator you must inform the Wyndham 60 days in advance (January 28, 2019) of who the third-party decorator is, their contact information, and what services they are providing (including freight).  

The Wyndham will need the following 30 days prior to the event:

1.      Your contact information and the room assigned for your social

2.      Whether the hotel or your third party decorator is providing tables and chairs (fee applies if hotel is providing)

3.      Load in/out times

4.      Times for Loading Dock Supervisor

5.      Third-party decorator COI (Certificate of Insurance)

Food

Sponsors are responsible for ordering food for the social from the Wyndham. See Wyndham Grand Pittsburgh Exhibitor and Vendor Guidelines and Wyndham Grand Banquet Menu.  

In order to ensure your requested items, deadline to order food from Wyndham will be Monday, February 25, 2019.

Electrical Outlets

Please order additional power needs from the Wyndham, refer to the Exhibitor And Vendor Guidelines link above.  Any fees will need to be paid directly by you to the hotel.

Wireless Internet Access

Wireless Internet access is available throughout the conference.  Please contact your IT department to make sure all firewalls and security software allow accessibility for your laptop/notebook/phone.

Shipping

Address: Wyndham Grand

WiCyS

[Name of Onsite Contact]

[Company Name]

[Social - Name of Room]

600 Commonwealth Place

Pittsburgh, PA 15222

Shipments will be accepted within 72 hours (3 days) of the event start date.

If a third-party is handling freight please have ALL freight sent through the third-party. Wyndham will need their contact information to communicate setup/delivery/garbage pickup.

If you are shipping directly to the hotel please follow the instructions on the shipping form carefully. You must complete the forms in their entirety and provide a method of payment. A method of payment must be provided in order for packages to be received.


Setup

Thursday, March 28, 2019, 6:00 pm - 7:00 pm

Tear Down

Thursday, March 28, 2019, 9:00 pm - 11:00 pm