WiCyS 2019 Career Fair Information

Career Fair Date: Friday, March 29, 2018

Career Fair Times: 10:45 am - 12:00 pm and 2:15 pm – 6:30 pm

Hotel Resources

Hotel Contact: Tanya McKee, Director of Convention Services

Email: tmckee@wyndham.com

Phone: 412-560-1754

Finance Fax: 412-594-5130


Map of Career Fair space w/assignments

Career Fair Layout.jpeg

Each space offers a six-foot table, two chairs, free WiFi, and pipe-and-drape backdrop. You must order your own electricity from the Wyndham (see below).

WiCyS will provide a number and name of organization for each location. Booth location will be pre-arranged by the WiCyS Committee and a Floor Plan will be released two weeks before the event.

Wyndham Grand Pittsburgh Exhibitor and Vendor Guidelines


Required forms:  Exhibit Form, Credit Card Authorization, AV Costs

The above packets include the necessary forms for WIFI, Electric, Third-Party AV, Shipping, and for the use of the Loading Dock. If you require electricity to your booth, you must also complete a credit card authorization form along with the electricity order form.

Please note that sponsors must submit their orders and method of payment at the same time. If you are using a third-party decorator you must inform the Wyndham 60 days in advance (January 28, 2019) of who the third-party decorator is, their contact information, and what services they are providing (including freight).  

For exhibitors, The Wyndham will need the following 30 days prior to the first event:

1.      Your contact information and the booth assigned for your booth

2.      Load in/out times

4.      Times for Loading Dock Supervisor

5.      Third-party decorator COI (Certificate of Insurance)

Electrical Outlets

Power is not provided by WiCyS at the Career Fair. To order power or any additional resources available for booth, please refer to the Exhibitor and Vendor Guidelines link above.  Any fees will need to be paid directly by you to the hotel. If you require electricity to booths, you must also complete a credit card authorization form along with the electricity order form. We encourage you to bring booth displays that do not require electricity or video hookup.


Audio Visual

Visual electronic displays are allowed, but we ask that their audio is turned off due to the noise level of the Career Fair and the comfort of neighboring sponsors.

Wireless Internet Access

Wireless internet access is available throughout the conference.  Please contact your IT department to make sure all firewalls and security software allow accessibility for your laptop/notebook/phone.

Shipping

Address: Wyndham Grand

WiCyS

[Name of Onsite Contact]

[Company Name]

[Career Fair Booth #]

600 Commonwealth Place

Pittsburgh, PA. 15222

Shipments will be accepted within 72 hours (3 days) of the event start date.

If a third-party is handling freight please have ALL freight sent through the third-party. Wyndham will need their contact information to communicate set/delivery/garbage pickup.

If you are shipping directly to the hotel please follow the instructions on the shipping form carefully. You must complete the forms in its entirety and provide a method of payment. A method of payment must be provided in order for packages to be received.

Booths and Banners

Your space at the Career Fair allows room for a floor display to be placed behind your 6′ table. The 6′ table includes two chairs. Tables will be draped with a single table cover. We’ve had several requests for use of freestanding (pull-up) banners. We should have room for those provided your banner is not wider than 36” in width.

Setup Times

The following times are available for setup:

  • Thursday, March 28th 9:00 am – 9:00 pm

  • Friday, March 29th  7:00 am – 10:30 am


Please ensure your booth is open and ready at the start of the Career Fair, which is Friday, March 29th at 10:45 a.m.


Tear Down

Tear down will begin at 6:30 pm on Friday, March 29th.  We request your booth be completely broken down by 8:00 pm.

Sponsors are responsible for unpacking and setting up of their own displays/materials, as well as tear down and shipping after the fair.